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# Archive (reject) application

> Reject an application with an archive reason, an optional note and an optional rejection email. Input schema, a tools/call example and an example result.

Source: https://cotlet.dev/docs/mcp/ashby/archive_application

Docs sections: [Get started](https://cotlet.dev/docs.md) · [REST API](https://cotlet.dev/docs/api.md) · [MCP](https://cotlet.dev/docs/mcp.md) · [SDKs & CLI](https://cotlet.dev/docs/sdks.md) · [Integrations](https://cotlet.dev/docs/integrations.md)

Reject an application with an archive reason, an optional note and an optional rejection email.

Ashby MCP tools: https://cotlet.dev/docs/mcp/ashby.md

MCP tool: `ashby_write → archive_application`

Access: write. Confirm: waits for the user's OK before it runs.

Archives the application for that job only and moves the candidate to the Archived stage, like Archive in Ashby. The reason must be one from list_archive_reasons. A rejection email goes out only if you name a template, immediately or at the time you set. Other applications of the same candidate stay active. By default you confirm each call; you can switch that off for this tool.

## Parameters

| Name | Type | Required | Description |
|---|---|---|---|
| `application_id` | string | yes | Application ID from list_applications or get_candidate. |
| `archive_reason` | string | yes | Reason name from list_archive_reasons. |
| `note` | string | no | Optional note stored with the archive reason. |
| `email_template` | string | no | Rejection email template from list_email_templates. Without it no email is sent. |
| `send` | string | no | 'immediately' or 'scheduled'. Default: immediately. With 'scheduled', set send_at. |
| `send_at` | string | no | ISO 8601 date and time with offset, only with send set to scheduled. |

## tools/call

```json
{
  "jsonrpc": "2.0",
  "id": 1,
  "method": "tools/call",
  "params": {
    "name": "ashby_write",
    "arguments": {
      "operation": "archive_application",
      "arguments": {
        "application_id": "7d2e4c18-5f3a-4b09-8a61-c0e9d3f1a742",
        "archive_reason": "Not a fit",
        "note": "About 1 year of backend work; the role asks for 3 or more.",
        "email_template": "After screen",
        "send": "immediately"
      }
    }
  }
}
```

## Example response

```json
{
  "content": [
    {
      "type": "text",
      "text": "{ ... same JSON as structuredContent ... }"
    }
  ],
  "structuredContent": {
    "application_id": "7d2e4c18-5f3a-4b09-8a61-c0e9d3f1a742",
    "status": "Archived",
    "archive_reason": "Not a fit",
    "note_added": true,
    "rejection_email": {
      "template": "After screen",
      "status": "sent"
    }
  },
  "isError": false
}
```

Previous: [Send email to candidate](https://cotlet.dev/docs/mcp/ashby/send_email.md)
Next: [Create offer](https://cotlet.dev/docs/mcp/ashby/create_offer.md)

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