# Record check and cash rent payments in DoorLoop

> Rent paid by check, cash or Zelle: the agent finds each DoorLoop lease, checks the ledger for duplicates, records the payment and flags overpayments.

Source: https://cotlet.dev/integrations/doorloop-api-mcp-server/record-rent-payments

Rent paid by paper check, cash or Zelle never passes through the DoorLoop tenant portal, so the lease shows it as unpaid until someone enters it. In the first days of the month that means a stack of checks, each matched to a unit and typed into Receive Payment before the late fee grace period runs out.

Cotlet does it in your own DoorLoop account with list\_leases, get\_lease\_transactions and record\_lease\_payment, called by your AI agent, an n8n workflow or a script.

[Request access](https://cotlet.dev/app/signup?app=doorloop) [All DoorLoop tools](https://cotlet.dev/integrations/doorloop-api-mcp-server)

Hosted · nothing to install or maintain

Official options

## Can DoorLoop do this on its own?

DoorLoop logs payments made through the tenant portal on its own, but a check, cash or Zelle payment has to be entered with Receive Payment in the app (checked 12 Oct 2026). DoorLoop's API reference documents Create a Lease Payment, but the API is listed on Premium only and needs DoorLoop's approval, and the Premium Zapier app has a New Lease Payment trigger but no action that records a payment. We found no DoorLoop feature that takes a list of received checks and enters them for you.

By hand

## How you do it in DoorLoop today

1. Click Create New at the top of the DoorLoop main menu and choose Receive Payment under Transactions.
2. In the DoorLoop Receive Payment window, pick the lease under Select Lease, set the Date, and check that Received From shows the right tenant and Deposit Account the property's operating account.
3. Enter Amount Received and a Payment Method such as Check; choosing Check lets you record an optional Check Number, and Add Memo is optional.
4. Decide on the three DoorLoop toggles that are on by default (Automatically Apply Payments, Automatically Deposit Funds, Email Payment Receipt to the Tenant), then click Save and confirm the payment on the lease's Transactions tab.
5. A single check covering two leases goes through Switch to Bulk Receive Payments instead, with an amount per lease. Every check repeats the same screens, and a payment saved on the wrong lease or entered twice only surfaces later as a wrong balance or a late fee.

With an agent

## How to record check and cash rent payments in DoorLoop

Prompt

```
Record today's rent checks in DoorLoop: Unit 2B Marcus Hale $1,450 check 1042, Unit 3A Priya Shah $1,500 cash, Unit 6 Leo Brandt $1,640 by Zelle. Skip anything already entered and tell me what is still owed.
```

1. 01  
### Match each payment to one lease  
The agent searches list\_leases with the unit or the name written on the check. A name that fits two active leases, or none, stops that one payment and goes back to you with the candidates; the agent never picks a lease because the spelling looks close.
2. 02  
### Read the ledger before writing  
get\_lease\_transactions shows the open charges and the latest payments on the lease. A payment with the same amount and check number already there is skipped and reported as a likely duplicate, which covers checks a colleague entered the day before.
3. 03  
### Decide what the amount means  
An amount equal to the open balance is recorded as is. A smaller amount is recorded and the remainder is named in the report. A larger amount waits for your OK, because DoorLoop keeps the extra as a credit against next month.
4. 04  
### Record it with the check number  
record\_lease\_payment gets the date the money arrived, the method as the tenant paid (check, cash, or EFT for Zelle) and the check number as the reference. Each call waits for your OK unless you switched confirmation off for this tool.
5. 05  
### Split shared checks, then total the run  
A tenant who rents an apartment and a parking space may pay both with one check. The agent asks how to split it and records one payment per lease. The report ends with the total and the check numbers, so the bank deposit you enter in DoorLoop matches the slip.

### What you get back

Example data

```
Recorded 3 payments dated 2 Oct 2026, total $4,590.00, after your OK.
Unit 2B, Marcus Hale: $1,450.00, check 1042. October rent paid, balance $0.00.
Unit 3A, Priya Shah: $1,500.00 cash. $100.00 still open on October rent.
Unit 6, Leo Brandt: $1,640.00 Zelle, recorded as EFT. Balance $0.00.
Unit 1C, Ana Ruiz: check 2210 for $1,300.00 was already on the lease since 30 Sep. Skipped.
"J. Moreno", check 518 for $1,200.00: no active lease matches. Which unit is it for?
```

### Other ways to ask

- Here are this week's checks from the deposit slip with unit, name, amount and check number. Record each one and list anything you could not match.
- Record $600 cash from Priya Shah in Unit 3A as a partial payment and tell me what she still owes for October.
- Dana Reed paid one check of $1,750 for Unit 4 and parking space P2\. Split it across both leases.
- Every evening, record the Zelle payments from the bank alert list I paste as EFT on the matching DoorLoop leases.

Before you automate it

## What DoorLoop allows, and what to know first

- DoorLoop records tenant portal payments automatically, so Receive Payment is meant for money received outside DoorLoop: checks, cash, Venmo, Cash App or Zelle.
- DoorLoop's Payment Method field is informational only, and its help center says to choose EFT for a Zelle payment.
- With Automatically Apply Payments on, DoorLoop pays the oldest open charge first, and money paid when nothing is due builds up a credit that DoorLoop applies to future charges automatically.
- DoorLoop tells you not to enter tenant payments as bank deposits first. A payment saved without Automatically Deposit Funds stays in Undeposited Funds until you record the bank deposit.
- Email Payment Receipt to the Tenant is on by default in DoorLoop's Receive Payment window, and it only reaches tenants who have an email address on file.

record\_lease\_payment asks for your OK by default. To run it daily without you, switch confirmation off for that tool in your dashboard.

Sources: [DoorLoop Help: Receive a payment on a lease](https://support.doorloop.com/en/articles/6162667-receive-a-payment-on-a-lease) · [DoorLoop Help: Record a tenant payment made for multiple leases](https://support.doorloop.com/en/articles/9312434-record-a-tenant-payment-that-was-made-for-multiple-leases) · [DoorLoop API reference: create a lease payment](https://api.doorloop.com/reference/post-lease-payment)

REST

## Call record\_lease\_payment from a script

curl

```
curl https://cotlet.dev/api/v1/doorloop/record_lease_payment \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"lease_id":"ls_64f1a9c2","amount":"1450.00","date":"2026-10-02","method":"check","reference":"1042"}'
```

Example response

```
{
"payment_id": "pm_8d2e71b0",
"lease_id": "ls_64f1a9c2",
"amount": "1450.00",
"method": "check",
"reference": "1042",
"applied_to": [
{
"charge": "Rent October 2026",
"amount": "1450.00"
}
],
"balance_due": "0.00"
}
```

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is doorloop\_record\_lease\_payment. Example data.

[Schedule it in n8n, Make, Zapier or cron](https://cotlet.dev/integrations/doorloop-api-mcp-server#automations)

Tools

## DoorLoop tools this automation uses

__Cotlet DoorLoop tools used to record check and cash rent payments in DoorLoop__
| Tool | Parameters |
| ------------------------ | -------------------------------------------------- |
| list\_leases | search, status, ends\_before, property\_id, cursor |
| get\_lease\_transactions | lease\_id, from, to |
| record\_lease\_payment | lease\_id, amount, date, method, reference |

[All 14 DoorLoop tools with descriptions](https://cotlet.dev/integrations/doorloop-api-mcp-server#tools)

## Frequently asked questions

### Should the bank deposit carry the payment date?

DoorLoop's Automatically Deposit Funds option dates the deposit on the payment date, and its help center warns this can differ from the real bank date and cause Plaid matching and reconciliation issues. DoorLoop recommends recording the deposit on the day the money actually reached the bank; the agent's run total helps you match that deposit.

## More DoorLoop automations

- [Send DoorLoop announcements to tenants and check who got them](https://cotlet.dev/integrations/doorloop-api-mcp-server/send-tenant-announcements)
- [Create a new DoorLoop lease with tenant, rent and deposit](https://cotlet.dev/integrations/doorloop-api-mcp-server/create-lease)
- [DoorLoop API and MCP server: every tool](https://cotlet.dev/integrations/doorloop-api-mcp-server)
- [All use cases](https://cotlet.dev/use-cases)

## Give your agent access to DoorLoop.

Free 7-day trial with 5,000 credits, no card needed. Cotlet is independent and not affiliated with DoorLoop.

[Request access](https://cotlet.dev/app/signup?app=doorloop)