# Turn a Whova post-event report into sponsor recaps

> Draft one recap per sponsor from the Sponsors and exhibitors section of the Whova post-event report, with exact impressions and event totals.

Source: https://cotlet.dev/integrations/whova-api-mcp-server/sponsor-recap-from-post-event-report

The event is over and each sponsor wants their numbers before the renewal call. Whova's post-event report holds them, inside a report of 60+ pages written for you, not for any single sponsor.

Cotlet does it in your own Whova account with list\_events and get\_post\_event\_report, called by your AI agent, an n8n workflow or a script.

[Request access](https://cotlet.dev/app/signup?app=whova) [All Whova tools](https://cotlet.dev/integrations/whova-api-mcp-server)

Hosted · nothing to install or maintain

Official options

## Can Whova do this on its own?

Whova has no API or Zapier action for the post-event report (checked 12 Oct 2026). The report is Whova's own answer to sponsor ROI: a 60+ page document with a Sponsors and exhibitors section, and individual sections can be viewed and downloaded. It is one report for the organizer. We found no per-sponsor version of it in Whova's materials, so recaps for individual sponsors are still assembled by hand.

By hand

## How you do it in Whova today

1. Open the Tools tab in the Whova dashboard, find the Report section and request the Post-Event Report.
2. Answer the short survey about your event experience that Whova asks before releasing the report; returning admins get a shorter version.
3. Wait for the report, which Whova says is typically ready within a few days of the request.
4. View or download the Sponsors and exhibitors section, then find the figures Whova reports for sponsors: total sponsor impressions, exhibitor leads, attendee profile views and the impressions of individual sponsors.
5. Copy each sponsor's figures into a separate email or slide. Every sponsor needs the same lookup, and a figure copied into the wrong sponsor's recap goes out under your name.

With an agent

## How to turn a Whova post-event report into sponsor recaps

Prompt

```
Read the post-event report of Northwind Summit 2025 and draft a recap for each sponsor with their own impressions next to the event totals. Do not send anything.
```

1. 01  
### Pick the finished event  
list\_events with status past finds the event. When get\_post\_event\_report returns not ready, the agent stops and tells you to request the report under Tools > Report, since only the organizer can trigger it and Whova needs a few days.
2. 02  
### Read the sponsor section first  
The agent asks get\_post\_event\_report for the Sponsors and exhibitors section only, which keeps the run short, and reads the registration and engagement sections afterwards just for the headline figures every recap shares.
3. 03  
### Build one recap per sponsor  
Each draft puts the sponsor's own impressions next to the event total and the attendee count. Figures are quoted exactly as the report gives them; a metric the report does not show for that sponsor is written as missing, never estimated.
4. 04  
### Flag what the report cannot answer  
Exhibitor leads sit in each exhibitor's own portal, so a sponsor asking for lead names is pointed there rather than given a number the report does not break down.
5. 05  
### Hand back drafts only  
The run reads and writes text for you. Nothing goes to a sponsor until you send it yourself.

### What you get back

Example data

```
Northwind Summit 2025 (14 to 16 Oct), Sponsors and exhibitors section.
Event totals: 48,210 sponsor impressions, 1,342 exhibitor leads, 6,905 attendee profile views.
Acme Cloud: 12,480 impressions (26% of total). Draft recap ready.
BrightPay: 9,115 impressions. Draft recap ready.
Orbit Labs: impressions not listed in the report. Draft says so; check their banner placement.
3 drafts saved for your review, nothing sent.
```

### Other ways to ask

- Compare each sponsor's impressions with last year's post-event report and note who grew.
- Write a one-page recap for our Gold sponsor only, with attendee engagement figures up front.
- Pull the registration and engagement headline figures from the report for our board update.

Before you automate it

## What Whova allows, and what to know first

- Whova releases the post-event report only on request from the Tools tab, after the organizer completes a short survey, and says it is typically ready within a few days.
- Whova's post-event report can be viewed and downloaded section by section, and Sponsors and exhibitors is one of seven sections next to Attendee engagement, Event registration and Event logistics.
- Exhibitors collect their own leads in Whova with QR code scanning, manual entry and virtual booth interactions, and the exhibitor portal shows every lead captured with analytics and qualifiers.
- Whova's Cross-Event Report, under Manage Attendees in the Attendees section, compares registration, demographics and engagement with a past event, and its sections carry no sponsor data.

Every tool here only reads, so it can run on a schedule from n8n, Make, Zapier or cron without waiting for your OK.

Sources: [Whova: faster post-event report access](https://whova.com/blog/faster-post-event-report-access/) · [Whova: exhibitor and sponsor management, lead retrieval](https://whova.com/trade-show-app-lead-retrieval/) · [Whova: Cross-Event Comparison report](https://whova.com/blog/cross-event-comparison/)

REST

## Call get\_post\_event\_report from a script

curl

```
curl https://cotlet.dev/api/v1/whova/get_post_event_report \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"event_id":"271905","section":"Sponsors and exhibitors"}'
```

Example response

```
{
"event_id": "271905",
"sections": [
{
"title": "Sponsors and exhibitors",
"text": "Total sponsor impressions, exhibitor leads and attendee profile views, then impressions per sponsor."
}
]
}
```

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is whova\_get\_post\_event\_report. Example data.

[Schedule it in n8n, Make, Zapier or cron](https://cotlet.dev/integrations/whova-api-mcp-server#automations)

Tools

## Whova tools this automation uses

__Cotlet Whova tools used to turn a Whova post-event report into sponsor recaps__
| Tool | Parameters |
| ------------------------ | ------------------ |
| list\_events | status |
| get\_post\_event\_report | event\_id, section |

[All 11 Whova tools with descriptions](https://cotlet.dev/integrations/whova-api-mcp-server#tools)

## Frequently asked questions

### Can the agent request the post-event report for me?

No. Cotlet has no tool for it. Request the report under Tools > Report in the Whova dashboard and complete the short survey; once Whova releases it, the agent can read it.

## More Whova automations

- [Update a Whova agenda after a schedule change and tell attendees](https://cotlet.dev/integrations/whova-api-mcp-server/update-agenda-sessions)
- [Email each Whova speaker their own session details](https://cotlet.dev/integrations/whova-api-mcp-server/email-speakers-session-details)
- [Whova API and MCP server: every tool](https://cotlet.dev/integrations/whova-api-mcp-server)
- [All use cases](https://cotlet.dev/use-cases)

## Give your agent access to Whova.

Free 7-day trial with 5,000 credits, no card needed. Cotlet is independent and not affiliated with Whova.

[Request access](https://cotlet.dev/app/signup?app=whova)