Record check and cash rent payments in DoorLoop

1. Click Create New at the top of the DoorLoop main menu and choose Receive Payment under Transactions.
2. In the DoorLoop Receive Payment window, pick the lease under Select Lease, set the Date, and check that Received From shows the right tenant and Deposit Account the property's operating account.
3. Enter Amount Received and a Payment Method such as Check; choosing Check lets you record an optional Check Number, and Add Memo is optional.
4. Decide on the three DoorLoop toggles that are on by default (Automatically Apply Payments, Automatically Deposit Funds, Email Payment Receipt to the Tenant), then click Save and confirm the payment on the lease's Transactions tab.
5. A single check covering two leases goes through Switch to Bulk Receive Payments instead, with an amount per lease. Every check repeats the same screens, and a payment saved on the wrong lease or entered twice only surfaces later as a wrong balance or a late fee.

Record today's rent checks in DoorLoop: Unit 2B Marcus Hale $1,450 check 1042, Unit 3A Priya Shah $1,500 cash, Unit 6 Leo Brandt $1,640 by Zelle. Skip anything already entered and tell me what is still owed.

1. 01

   Match each payment to one lease

   The agent searches list_leases with the unit or the name written on the check. A name that fits two active leases, or none, stops that one payment and goes back to you with the candidates; the agent never picks a lease because the spelling looks close.

2. 02

   Read the ledger before writing

   get_lease_transactions shows the open charges and the latest payments on the lease. A payment with the same amount and check number already there is skipped and reported as a likely duplicate, which covers checks a colleague entered the day before.

3. 03

   Decide what the amount means

   An amount equal to the open balance is recorded as is. A smaller amount is recorded and the remainder is named in the report. A larger amount waits for your OK, because DoorLoop keeps the extra as a credit against next month.

4. 04

   Record it with the check number

   record_lease_payment gets the date the money arrived, the method as the tenant paid (check, cash, or EFT for Zelle) and the check number as the reference. Each call waits for your OK unless you switched confirmation off for this tool.

5. 05

   Split shared checks, then total the run

   A tenant who rents an apartment and a parking space may pay both with one check. The agent asks how to split it and records one payment per lease. The report ends with the total and the check numbers, so the bank deposit you enter in DoorLoop matches the slip.

Recorded 3 payments dated 2 Oct 2026, total $4,590.00, after your OK.
Unit 2B, Marcus Hale: $1,450.00, check 1042. October rent paid, balance $0.00.
Unit 3A, Priya Shah: $1,500.00 cash. $100.00 still open on October rent.
Unit 6, Leo Brandt: $1,640.00 Zelle, recorded as EFT. Balance $0.00.
Unit 1C, Ana Ruiz: check 2210 for $1,300.00 was already on the lease since 30 Sep. Skipped.
"J. Moreno", check 518 for $1,200.00: no active lease matches. Which unit is it for?

• DoorLoop records tenant portal payments automatically, so Receive Payment is meant for money received outside DoorLoop: checks, cash, Venmo, Cash App or Zelle.
• DoorLoop's Payment Method field is informational only, and its help center says to choose EFT for a Zelle payment.
• With Automatically Apply Payments on, DoorLoop pays the oldest open charge first, and money paid when nothing is due builds up a credit that DoorLoop applies to future charges automatically.
• DoorLoop tells you not to enter tenant payments as bank deposits first. A payment saved without Automatically Deposit Funds stays in Undeposited Funds until you record the bank deposit.
• Email Payment Receipt to the Tenant is on by default in DoorLoop's Receive Payment window, and it only reaches tenants who have an email address on file.

record_lease_payment asks for your OK by default. To run it daily without you, switch confirmation off for that tool in your dashboard.

Sources: DoorLoop Help: Receive a payment on a lease · DoorLoop Help: Record a tenant payment made for multiple leases · DoorLoop API reference: create a lease payment

curl https://cotlet.dev/api/v1/doorloop/record_lease_payment \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"lease_id":"ls_64f1a9c2","amount":"1450.00","date":"2026-10-02","method":"check","reference":"1042"}'

{
  "payment_id": "pm_8d2e71b0",
  "lease_id": "ls_64f1a9c2",
  "amount": "1450.00",
  "method": "check",
  "reference": "1042",
  "applied_to": [
    {
      "charge": "Rent October 2026",
      "amount": "1450.00"
    }
  ],
  "balance_due": "0.00"
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is doorloop_record_lease_payment. Example data.

• Send DoorLoop announcements to tenants and check who got them
• Create a new DoorLoop lease with tenant, rent and deposit
• DoorLoop API and MCP server: every tool
• All use cases