Check in on inactive Everfit clients who stopped logging workouts

1. Open the Client List under All Clients and expand the data column options to show Last activity. Everfit updates Last activity whenever a client logs into the app, so a client who opens the app daily and skips every workout still looks active.
2. Open each client and read the Training tab of the client overview: Number of workouts tracked in the last 7 days, and Next week's workout assignments.
3. If your workspace has the Check-in Dashboard (Beta), open it from the left navigation menu and check the At Risk and No activity cards. At Risk means training consistency below 60% by default, adjustable under Settings > Advanced Settings, and No activity only lists clients with no activity at all in the last 14 days.
4. Type a message in the client's row or in Inbox, or click Write with AI and let Olly draft one, then edit it and send. Everfit handles this one client at a time.
5. Repeat for every client on the list. The easiest ones to get wrong are clients whose program ended: they show zero tracked workouts because nothing is on their calendar, and a "where are you?" message is the wrong one for them.

Every Monday, find my active Everfit clients who had workouts planned last week but tracked none, read their notes, and draft a short personal check-in for each. Show me the drafts before anything is sent.

1. 01

   Build this week's roster

   The agent pulls active clients with list_clients and leaves out archived ones and any group you name as on a break, such as "Injured" or "Travelling". In a team workspace it filters by your coach_id, so it only touches your own clients.

2. 02

   Tell quiet clients from unprogrammed ones

   get_client gives the tracked count for the last 7 days and next week's assignments. Zero tracked with sessions planned means quiet. Zero tracked with nothing planned goes on a separate list, because that client most likely needs a new program, not a nudge.

3. 03

   Read the calendar and the notes before writing

   For each quiet client, list_workouts over the last 14 days shows whether this is the first missed week or the second in a row, and which sessions were skipped. Goals, limitations and private notes from get_client shape the message: a client with a knee note gets asked about the knee, not about motivation.

4. 04

   Avoid a second identical nudge

   get_conversation shows whether you already checked in last week and whether the client answered. A client who replied gets no new message. A client who stayed silent gets a shorter second note that offers a lighter week instead of repeating the first one.

5. 05

   Show the batch, send only what you approve

   Each draft names the skipped sessions and asks one question the client can answer in a line. send_message waits for your OK per client by default, so you can edit a line or drop a client you would rather call. If Everfit refuses a send because Messages is off for that client, the agent lists the name for a call or email.

Week of 5 to 11 Oct: 34 active clients checked
Quiet (workouts planned, none tracked): 4
Maya Brooks: missed Lower Body A and Upper Body A, second quiet week, no reply to last Monday's note
Jon Patel: missed 3 sessions, your note says a new job started 1 Oct
Lina Ortiz, Chris Hale: first quiet week
Drafts waiting for your OK: 4
Nothing planned next week: Tom Reyes, Ana Silva (program ended 4 Oct)

• Everfit updates the Last activity value in the Client List whenever a client logs into the app, so it measures app opens, not completed workouts.
• The Training tab of the Everfit client overview counts workouts tracked in the last 7 and 30 days and lists next week's workout assignments, which is what separates a quiet client from one with an empty calendar.
• The Everfit Check-in Dashboard is a Beta feature of the web app: each coach accepts a Beta Agreement on first use, at least the Training or Nutrition signal must stay on, and threshold changes apply only to that coach's own clients.
• Olly on the Everfit Check-in Dashboard offers Draft a reach out only for clients who became At Risk this week, and each draft still needs the coach to check Send or ask Olly to send it.

send_message asks for your OK by default. To run it weekly without you, switch confirmation off for that tool in your dashboard.

Sources: Everfit Help: Client List, how to use Segments (Last activity) · Everfit Help: Understanding the Client Overview · Everfit Help: Configure your Check-in Dashboard · Everfit Help: Olly on Check-in Dashboard (Beta)

curl https://cotlet.dev/api/v1/everfit/send_message \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"client_id":"66f1c2a9e4b0a1d2c3f4e5a6","text":"Hi Maya, Lower Body A and Upper Body A are still open from last week. Is the knee acting up again, or is it the schedule? Reply here and I will adjust this week."}'

{
  "client_id": "66f1c2a9e4b0a1d2c3f4e5a6",
  "message_id": "msg_91d3",
  "status": "sent",
  "sent_at": "2026-10-11T09:05:00+02:00"
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is everfit_send_message. Example data.

• Weekly Everfit client progress report from body metrics
• Answer Everfit Inbox messages with an AI agent
• Everfit API and MCP server: every tool
• All use cases