Turn call notes into a Milanote to-do list with due dates

1. Open the project board in Milanote and add a To-do list card; select it and press Title in the left toolbar to name it.
2. Type each action item as its own task, pressing Tab to indent a sub-task and Shift + Tab to bring it back.
3. Select each task, choose Due date in the Milanote toolbar, pick the date and optionally a time for the reminder.
4. To hand a task to a colleague, select it, click Assign and search for the person; if they are not on the board yet, click Invite next to their name.
5. Every date is set task by task, and because Milanote cannot sync to-do lists across boards, there is no single list that shows what is due this week on all your projects.

Here is the transcript of today's client call. Add the action items as a to-do list on my Q1 campaign board, with the dates we agreed, and leave out anything that is already on the board.

1. 01

   Keep only real commitments

   The agent pulls out items someone agreed to do, with an owner or a date, and leaves out ideas that were only discussed. Each task is rewritten as a short instruction that still makes sense out of context.

2. 02

   Turn spoken dates into calendar dates

   "By Friday" or "end of next week" becomes a YYYY-MM-DD date counted from the call date in your timezone. A reminder time is set only when one was said aloud. A vague deadline such as "soon" gets no date and is flagged for you.

3. 03

   Check the board for repeats

   Before adding anything, get_board reads the to-do lists already on the board. A task that matches an open one is skipped, and a task already ticked off is mentioned instead of added again.

4. 04

   One list per call

   add_todo_list creates a single list titled with the call and its date, all tasks inside. Tasks for other people carry the person's name in the text, because assigning stays a click in Milanote and sends the colleague a notification.

5. 05

   Show the week ahead

   On request the agent reads the to-do lists on all your project boards with get_board and reports open tasks due in the next 7 days, the overview Milanote itself does not offer.

Board: Q1 campaign (b_5Hc3Wp). New list "Client call, 12 Oct" with 6 tasks.
Shorten the intro: due Fri 16 Oct.
Swap the hero image (Sam): due Fri 16 Oct, reminder 10:00.
Send revised budget to Dana: due Tue 20 Oct.
Skipped 2 tasks already open on the board: "Book the photographer", "Confirm venue".
No date given: "Look into a TikTok cut". Added without a due date.

• A due date on a Milanote task sends the reminder when the task is due or beforehand, by email, phone or tablet push, or browser notification, as set on the Email and Notifications screen in Settings.
• Assigning a Milanote task sends the assignee a notification with a link to the board, and inviting them from the Assign menu emails them a board link.
• Milanote cannot sync to-do lists or tasks across boards, according to its own To-do Lists FAQ.
• Clicking a due task in the Milanote notification bar opens it on its board, where you mark it done or delete it to clear the reminder.

add_todo_list changes only your own Milanote data and reach no one else, so it runs without asking first.

Sources: Milanote Help: To-Do Lists

curl https://cotlet.dev/api/v1/milanote/add_todo_list \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"board_id":"b_5Hc3Wp","title":"Client call, 12 Oct","tasks":[{"text":"Shorten the intro","due_date":"2026-10-16"},{"text":"Swap the hero image (Sam)","due_date":"2026-10-16","due_time":"10:00"}]}'

{
  "card_id": "c_55vG",
  "board_id": "b_5Hc3Wp",
  "title": "Call edits",
  "task_count": 2,
  "tasks": [
    {
      "id": "t_01",
      "text": "Shorten the intro",
      "due_date": "2026-10-16"
    },
    {
      "id": "t_02",
      "text": "Swap the hero image",
      "due_date": "2026-10-16"
    }
  ]
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is milanote_add_todo_list. Example data.

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