Check Pixieset gallery downloads and resend invites before expiry

1. Open each recent collection and go to Activities > Download, where the Gallery tab lists full gallery downloads with the resolution, the sets, the PIN used and the date.
2. Check the Single photo tab as well; Pixieset lists single photo downloads there only when Single Photo Download Email Tracking is on under Settings > Download.
3. For digital downloads a client paid for, open Store > Orders, because Pixieset keeps Store purchases out of Download Activities.
4. Open More > View email history to see whether the first invite was Sent or bounced, then click Share to send it again.
5. Repeat for each gallery, every week. Pixieset's Auto Expiry reminders target clients who registered, downloaded, favorited or purchased, or addresses you type in, so the client who never downloaded is found by hand.

Check the galleries I shot in the last 8 weeks, tell me which ones nobody has downloaded, and resend the invite for those.

1. 01

   Pick the galleries to check

   list_collections returns recent collections with their event dates. The agent keeps the ones inside the window you set, such as shoots from 2 to 8 weeks ago, and leaves older work alone.

2. 02

   Read downloads gallery by gallery

   get_download_activity runs once per collection. Any recorded download counts as delivered, and that gallery drops out of the report.

3. 03

   Treat an empty result with care

   An empty list means no tracked download, not proof that the client saved nothing: single photo downloads only show up when email tracking is on. The report says so, so you can skip a client who told you they saved their favorites.

4. 04

   Find the right address

   list_contacts searches Studio Manager for the client name in the collection title. With one clear match the agent proposes that email; with none or several, such as two Johnsons, it asks you instead of guessing.

5. 05

   Resend with a short reminder, after your OK

   share_collection goes out once per gallery per run, with a line asking the client to download before the gallery closes. The report lists every resend and every gallery left for you to decide.

Checked 9 galleries shot 17 Aug to 28 Sep 2026.
7 have downloads. Johnson Family Session: full gallery downloaded on 3 Oct by client@example.com.
No tracked downloads: Garcia Newborn (col_5502), Kim Engagement (col_5497).
Garcia Newborn: invite resent to elena.garcia@example.com after your OK.
Kim Engagement: two contacts named Kim, waiting for you to pick the address.

• Pixieset gallery download links expire after 7 days, and the client generates a new download from the gallery to get a fresh link.
• Pixieset emails the gallery download link only once the archive is processed, and archives of 5 to 10 GB or more take a while to arrive.
• Pixieset expires a collection at 11:59pm your local time on the Auto Expiry date and switches it to Hidden without deleting the photos.
• Pixieset allows up to 3 Auto Expiry reminder emails per collection, and they appear in the email history of that collection.

share_collection asks for your OK by default. To run it weekly without you, switch confirmation off for that tool in your dashboard.

Sources: Pixieset Help: Reviewing Collection Download Activity · Pixieset Help: Automated expiry reminder emails · Pixieset Help: How do I set an Expiry Date to the Gallery? · Pixieset Help: Reviewing a Collection's Email History

curl https://cotlet.dev/api/v1/pixieset/get_download_activity \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"collection_id":"col_5530"}'

{
  "collection_id": "col_5530",
  "downloads": [
    {
      "email": "client@example.com",
      "downloaded_at": "2026-10-03T18:42:00Z"
    }
  ]
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is pixieset_get_download_activity. Example data.

• Create and share a Pixieset client gallery
• Export Pixieset client favorites and notes for editing
• Pixieset API and MCP server: every tool
• All use cases