Absorb LMS logo Absorb LMS automation · runs weekly

Enroll new hires in Absorb LMS onboarding courses

New hires arrive in a department and each needs the same onboarding courses, so an admin finds the new users and enrolls them by hand.

Cotlet does it in your own Absorb LMS account with list_users, list_user_enrollments and enroll_users, called by your AI agent, an n8n workflow or a script.

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Hosted · nothing to install or maintain

Can Absorb LMS do this on its own?

Absorb offers Automatic Enrollment Rules on the course (checked 20 Oct 2026), which enroll users who meet rule criteria and are re-evaluated when profile data changes. They fit cohorts that a profile field already identifies. They do not fit a list that lives outside Absorb, such as an HR sheet or a ticket, and the Aura MCP cannot enroll anyone.

How you do it in Absorb LMS today

  1. Open the Users report in the Users menu and filter by Department; only Active users show unless you filter by Status.
  2. Select a user and click Enroll User in the Actions menu.
  3. In the workspace that opens, pick the training to enroll the user in.
  4. If the user already completed the course, use Re-Enroll to create a new assignment.
  5. Check the User Enrollments report to confirm the result, which can take a few minutes.

How to enroll new hires in Absorb LMS onboarding courses

Prompt

Find users created this week in the Warehouse department and enroll the ones missing Warehouse Safety Basics.
  1. 01

    Find the new users

    Your agent calls list_users with the department and reads the rows. You tell it who counts as new, for example the usernames from a list you paste.

  2. 02

    Skip what they already have

    For each user, list_user_enrollments shows the courses they are in, so the agent leaves out courses already assigned or in progress.

  3. 03

    Enroll the missing ones

    enroll_users runs once per course with the users who lack it. A user who already completed the course is listed for you instead of re-enrolled, unless you asked for re_enroll.

  4. 04

    Check later

    Because Absorb processes large batches at 10 minute intervals, the agent reads list_user_enrollments again a few minutes later and reports who is enrolled.

What you get back

Example data

Enrolled in Warehouse Safety Basics: 2
- Dana Reyes
- Omar Haddad
Already enrolled: 1
Completed before, left for you: 0

Other ways to ask

  • Enroll everyone in Finance who lacks Data Privacy Essentials and list them first.
  • Re-enroll users who completed Warehouse Safety Basics before 1 Jan 2026.
  • Show who is missing the onboarding path, enroll nobody.

What Absorb LMS allows, and what to know first

  • Admin enrollment bypasses Enrollment Approval, so enrolled users do not wait in a queue.
  • Absorb groups large volumes of changes and processes them at 10 minute intervals, so results can show up late.
  • Enrolling a user in a course often triggers an automatic enrollment message to the learner.
  • Automatic Enrollment Rules are re-evaluated when a User profile, a Group or a bulk import changes, and admins can still enroll learners by hand.
  • Only Active users appear in the Users report by default.

enroll_users asks for your OK by default. To run it weekly without you, switch confirmation off for that tool in your dashboard.

Sources: Absorb Help: User Administration Report · Absorb Help: User Enrollments · Absorb Help: Automatic Enrollment Rules · Absorb Help: Enrollment Approval

Call enroll_users from a script

curl

curl -X POST https://cotlet.dev/api/v1/absorb-lms/courses/c2d6a1f4-5b8e-4a37-9d02-7f1e3c5b8a10/users/enroll \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"user_ids":["4f1c2a7e-8b3d-4c1a-9e55-0a6d3b7c1201","9b7e5d10-2c44-4f0b-8a31-6e2f9c4d7702"]}'

Example response

{
  "course": "Warehouse Safety Basics",
  "enrolled": [
    {
      "user_id": "4f1c2a7e-8b3d-4c1a-9e55-0a6d3b7c1201",
      "name": "Dana Reyes"
    },
    {
      "user_id": "9b7e5d10-2c44-4f0b-8a31-6e2f9c4d7702",
      "name": "Omar Haddad"
    }
  ],
  "skipped": []
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the call is absorb_lms_write → enroll_users. Example data.

Schedule it in n8n, Make, Zapier or cron

Absorb LMS tools this automation uses

Cotlet Absorb LMS tools used to enroll new hires in Absorb LMS onboarding courses
Tool Parameters
list_users query, department, status, limit
list_user_enrollments user_id, include_history
enroll_users course_id, user_ids, re_enroll
All 14 Absorb LMS tools with descriptions

Frequently asked questions

Is it safe to connect Absorb LMS to Cotlet?

Yes. You sign in to Absorb LMS yourself, in your own Cloud Browser in the EU, and we never save your password. Your agents only get Absorb LMS once you enable it, every background request is listed, and the browser profile is stored encrypted with AES-256-GCM, the cipher 1Password uses for its vaults. The AI model never sees a login, posts and messages wait for your OK, and Disable for agents cuts access in one click. Independent scanners grade cotlet.dev A+ on Qualys SSL Labs, securityheaders.com and Mozilla Observatory; live results are on https://cotlet.dev/security.

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