Add guests to an Evite invitation from a spreadsheet

1. Open My Invitations, find the event, select Add Guests and then More ways to add.
2. Reshape the sheet for Upload File: names in Column A, email in Column B, phone in Column C, with no column headers, no special characters and nothing filled in past Column C.
3. Before uploading, go to Manage Event and search each newcomer by email address or phone number, since a misspelled name does not show in a name search.
4. Choose the file, click Upload File, review the list and click Send Now in the top right corner. Leaving the Add Guests page before that click keeps the guests pending with no invitation sent.
5. Check the top of the list for guests marked Undelivered in red. Every new batch repeats the reformatting and the duplicate check, and a double invite to a colleague is easy to send.

Add everyone in team.csv to the offsite invitation, skip anyone already invited, and show me the list before it goes out.

1. 01

   Read the file as it is

   The agent maps whatever columns the file has to a name, an email and a phone: first and last name columns are joined, headers and extra columns are ignored. Rows with neither an email nor a phone are set aside, since Evite cannot invite them directly.

2. 02

   Check who is already on the list

   list_guests returns the current guests, and the agent matches newcomers by email and by phone digits, never by name. Matches are skipped and named in the report, which is how the double invite Evite warns about is avoided.

3. 03

   Pick email or text per guest

   A row with only a phone number is invited by text when the number is from the US or Canada. Other countries fall back to the email on the same row, or go to a list of people you can reach with the shareable link.

4. 04

   Merge shared inboxes

   Two rows with the same email become one guest with both names, the way Evite's help center suggests for couples and families, so the address gets one invitation instead of two.

5. 05

   Check the cap, then add after your OK

   The agent adds the current and new totals against the 750-guest limit, or 2,500 on Evite Pro, and stops before going over. On an invitation that is already sent, add_guests delivers it to each new guest at once, so the final list is shown to you before the call.

Team offsite dinner, Sat 14 Nov 2026: 46 rows in team.csv.
Already invited, skipped: 9 (matched by email: 8, by phone: 1).
Added after your OK: 34 by email, 1 by text (Priya Nair, +1 202 555 0143).
Merged: "Dana & Chris Reyes" share dana@example.com, added once.
Not added: 2 rows with no email or phone (Marta K., Leo S.), 1 UK number for Jamie Fox with no email; send them the shareable link.
Guest list is now 78 of 750.

• Free and Premium Evite invitations hold up to 750 guests each, and Evite Pro raises the limit to 2,500 per invitation.
• Evite text invitations work only for US and Canada numbers, every number needs a guest name, and the texts come from the short code 296-94.
• Evite cannot yet track separate RSVPs per household member, so a family sharing one email answers as one guest with one party count.
• Guests already added to an Evite list individually cannot use that event's shareable link; the link is only for people not on the list.
• Evite lets the host fix a guest's email or phone with Save & Resend only until that guest has received the invitation and RSVPed.

add_guests asks for your OK by default. To run it on a schedule without you, switch confirmation off for that tool in your dashboard.

Sources: Evite Help Center: Upload Guest List - Excel Spreadsheet · Evite Help Center: Add More Guests · Evite Help Center: Send Invitation by Text · Evite Help Center: Manage Event

curl https://cotlet.dev/api/v1/evite/add_guests \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"event_id":"ev_7Q2KX9M4","guests":[{"name":"Dana & Chris Reyes","email":"dana@example.com"},{"name":"Luis Ortega","email":"luis@example.com"},{"name":"Priya Nair","phone":"+12025550143"}]}'

{
  "event_id": "ev_7Q2KX9M4",
  "added": 3,
  "guests": [
    {
      "guest_id": "g_52c1",
      "name": "Dana Reyes",
      "via": "email"
    },
    {
      "guest_id": "g_52c2",
      "name": "Luis Ortega",
      "via": "email"
    },
    {
      "guest_id": "g_52c3",
      "name": "Priya Nair",
      "via": "text"
    }
  ]
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is evite_add_guests. Example data.

• Chase Evite guests who have not RSVPed
• Record Evite RSVPs for guests and get a final head count
• Evite API and MCP server: every tool
• All use cases