Set up a Hubstaff project with tasks and a team

1. On the sidebar, under Project Management > Projects, an owner, organization manager or team lead with the permission clicks Add Project.
2. The manager names the project, says whether it is billable on invoices, chooses whether to record activity, and adds a client if needed, which needs a Team or Enterprise plan.
3. On the Budget tab the manager picks a type (total cost or total hours), what it is based on, a notify-at percentage and a start date.
4. On the Members tab the manager adds people as Users, Managers or Viewers; Viewers cannot track time against the project.
5. The manager then opens the project and adds each task with its assignee, one by one.
6. Several projects can be added at once by typing one name per line, but members and tasks still go in project by project.

Create the Hubstaff project "Website relaunch", billable, with Maria Silva and Tom Becker as users and Dana Whitfield as manager. Add these four tasks and assign them as listed: homepage design to Maria, checkout flow to Tom, content migration to Maria, launch checklist to Dana.

1. 01

   Resolve the people

   list_members maps names in your brief to Hubstaff users. A name that matches nobody or two people is reported, not guessed, because a wrong match gives the wrong person access.

2. 02

   Create the project

   create_project sets name, billable and the members with their roles in one call, so the team is in place before any task exists.

3. 03

   Add the tasks

   create_task runs once per task with the project and assignee, in the order of your brief. Each call asks for your OK until you switch confirmation off.

4. 04

   Fix roles that missed

   If a member was named after the project existed, assign_project_member adds them with a role, and changes one when the brief says so.

5. 05

   Report what exists

   The agent lists what it created with ids, so you can check the project in Hubstaff once, not task by task.

Created project "Website relaunch" (id 90417), billable
Members: Maria Silva (user), Tom Becker (user), Dana Whitfield (manager)
Tasks added 4:
- Homepage design, Maria
- Checkout flow, Tom
- Content migration, Maria
- Launch checklist, Dana
Not done 0

curl -X POST https://cotlet.dev/api/v1/hubstaff/organizations/412093/projects \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"name":"Website relaunch","billable":true,"members":[{"user_id":3011,"role":"user"},{"user_id":3014,"role":"manager"}]}'

{
  "project_id": 90417,
  "name": "Website relaunch",
  "status": "active",
  "billable": true,
  "members": [
    {
      "user_id": 3011,
      "role": "user"
    },
    {
      "user_id": 3014,
      "role": "manager"
    }
  ]
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the call is hubstaff_write → create_project. Example data.

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