Track Zola thank-you notes and mark them sent

1. Open the Gift Tracker in your Zola registry and search for a giver by name to see what they gave.
2. Mark the thank-you note as sent on each gift in the Zola gift tracker, one gift at a time.
3. For envelopes, download the gift tracker CSV: it lists each gift's order number, name, quantity, value, gift message, giver's address, order status and thank-you note status.
4. On the Zola iOS app, "Manage thank yous" on the home screen shows who still needs a note and lets Zola AI draft the text.
5. After every batch you tick gifts again and download a fresh CSV. A giver with two gifts, or a gift you converted to store credit, makes the count of who is left easy to get wrong.

List the Zola gifts we still owe a thank-you note for, grouped by giver with their address. When I tell you which cards I mailed, mark them sent.

1. 01

   Group open gifts by giver

   list_gifts with thank_you set to not_sent is grouped by giver, so a couple who gave a Dutch oven and a honeymoon fund contribution gets one card listing both gifts, with the message they wrote.

2. 02

   Fill in what each envelope needs

   Each group carries the giver's address from the gift tracker. Gifts with no address are listed apart so you can ask the giver, instead of discovering the gap with a sealed card in hand.

3. 03

   Note what is not in the tracker yet

   Surprise gifts stay hidden until their reveal date and Venmo contributions appear only after the guest reports them, so the agent says the list is complete as of today and checks again on the next run.

4. 04

   Match the cards you mailed

   When you name the cards you sent, the agent matches each name to its open gifts. A name that fits two givers stops for your answer, and gifts already marked sent are skipped.

5. 05

   Mark the batch and show who is left

   mark_thank_you_sent updates the whole batch in one call. The agent then reads the open list again and reports the remaining count, and a wrong tick is reversed with sent set to false.

Open thank-you notes: 23 gifts from 18 givers.
Alex and Jo Kim: Dutch Oven ($389.00) and Honeymoon Fund ($150.00). "Congratulations!" 12 Example Street, Springfield, IL 62701.
No address on file: Maya Ortiz (Cash Fund, $100.00), Lee family (Stand Mixer).
Marked sent after today's batch: 12 gifts from 9 givers, including Sam Example (Honeymoon Fund).
Skipped: Rita Gomez, already marked sent on 2 Oct.
Still open: 11 gifts from 9 givers.

• A guest can mark a Zola gift as a surprise with a reveal date; until that date the couple cannot see who gave it or manage it in the gift tracker, though Zola support can reveal it early without telling the guest.
• When a couple converts a Zola gift to store credit before it ships, Zola keeps the original gift in the gift tracker so the giver can still be thanked for it.
• A Venmo contribution to a Zola cash fund shows up in the gift tracker only after the guest clicks "I contributed already" and enters a name and amount.
• Zola's Thank You Note Generator works only on landscape folded cards, and the AI drafting of thank-you text sits in the Zola iOS app under "Manage thank yous".

mark_thank_you_sent changes only your own Zola data and reach no one else, so it runs without asking first.

Sources: Zola Help: How can we keep track of our thank you notes? · Zola Help: What is a surprise gift? · Zola Help: How can I make a Venmo cash fund for my registry? · Zola Help: How do I use the Thank You Note Generator? · Zola Help: How do we keep track of who gave us what?

curl https://cotlet.dev/api/v1/zola/mark_thank_you_sent \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"gift_ids":["gft_8f21c4","gft_8f21d9"],"sent":true}'

{
  "updated": [
    {
      "gift_id": "gft_8f21c4",
      "gift": "Dutch Oven",
      "giver": "Alex Example",
      "thank_you": "sent"
    },
    {
      "gift_id": "gft_8f21d9",
      "gift": "Honeymoon Fund",
      "giver": "Sam Example",
      "thank_you": "sent"
    }
  ]
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is zola_mark_thank_you_sent. Example data.

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