Get a weekly Zola RSVP and meal count report

1. Open Guest List in Zola on a computer and go to the Track RSVPs tab.
2. Click one event, such as the reception, and read the totals at the top of the Track RSVPs tab: adults and children attending and the meal preferences of guests who have submitted an RSVP.
3. Note which guests on that event have not replied yet, then repeat the same clicks for every other event on your schedule.
4. Click "Export RSVPs" in the upper right corner for a .csv or Excel file to send the caterer; Zola offers that export from a desktop browser only, not from the app.
5. Compare with last week's numbers by hand. The Track RSVPs totals are a snapshot, so a guest who switched from attending to declined, or a guest who cannot RSVP online at all, is easy to miss.

Every Monday, tell me who still has not RSVP'd to each event on Zola, the meal counts for the reception so far, and what changed since last week.

1. 01

   Cover every event that takes RSVPs

   The agent reads list_events and then calls track_rsvps once per event, not only for the reception. A welcome drinks event without meal options still gets a head count, so the report matches what each vendor needs.

2. 02

   Separate silence from guests who cannot answer

   list_guests shows guests on the Maybe list and Definitely Invited guests with no event at all. Zola does not let either group RSVP online, so the agent lists them under "fix in Zola" instead of counting them as late replies.

3. 03

   Count meals from attending guests only

   Meal totals come from guests marked attending. An attending guest with no meal choice is listed by name, which usually means they replied before you added the meal question or that you recorded a phone reply without one.

4. 04

   Say what changed

   When last week's report is available in the chat or in the n8n run history, the agent lists new replies and any guest whose answer flipped, so a decline after an acceptance does not hide inside an unchanged total.

5. 05

   Report and leave the guests alone

   The run sends nothing to guests. It ends with the names to chase per event, ready for you to select in Zola's Bulk Actions or to call yourself.

Week to Sun 11 Oct 2026, wedding on 12 Jun 2027.
Reception: 84 attending, 9 declined, 27 no reply. Meals: Chicken 41, Salmon 30, Vegetarian 11, missing 2 (Jon Rivera, Elle Park).
Ceremony: 88 attending, 9 declined, 23 no reply.
Welcome drinks: 52 attending, 4 declined, 31 no reply. No meal question on this event.
Since last week: 14 new replies. Dana Cole changed from attending to declined on all events.
Cannot RSVP online: Priya and Sam Shah are Definitely Invited but invited to no event; 3 guests still on the Maybe list.
Still silent on the reception: the Morales family (4), Uncle Pete, Grace Liu and 21 more.

• Zola lets a guest RSVP online only when the guest is on your guest list and marked "Definitely Invited" to at least one event; guests on the Maybe list cannot RSVP on the wedding website.
• Zola's meal totals at the top of each event on Track RSVPs count only guests who have submitted an RSVP.
• Zola shows edited meal options and RSVP questions to anyone who replies after the edit, so guests who answered earlier never saw the new options.
• The RSVP reminder in the Zola iOS app is a text whose wording cannot be customized, and the desktop Bulk Actions > Send Message email is plain text that reaches only guests with a saved email address.
• A guest who types a name that does not match the Zola guest list too many times is locked out of the RSVP page for a while, which looks like silence in any report.

Every tool here only reads, so it can run weekly from n8n, Make, Zapier or cron without waiting for your OK.

Sources: Zola Help: Where do I see the total breakdown of meal preferences? · Zola Help: Why can't one of my guests RSVP? · Zola Help: How do I request RSVPs from my guests? · Zola Help: How do I add or edit questions to guests in RSVP? · Zola Help: Where do I see the total breakdown of adults and children attending?

curl https://cotlet.dev/api/v1/zola/track_rsvps \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"event_id":"evt_reception","status":"no_response"}'

{
  "event_id": "evt_reception",
  "counts": {
    "attending": 2,
    "declined": 1,
    "no_response": 1
  },
  "meals": {
    "Chicken": 1,
    "Fish": 1
  },
  "rsvps": [
    {
      "guest_id": "gst_a41c07",
      "name": "Maria Example",
      "status": "attending",
      "meal_choice": "Chicken"
    },
    {
      "guest_id": "gst_a41c08",
      "name": "Tom Example",
      "status": "attending",
      "meal_choice": "Fish"
    },
    {
      "guest_id": "gst_a41c09",
      "name": "Ana Example",
      "status": "declined",
      "meal_choice": null
    },
    {
      "guest_id": "gst_a41c10",
      "name": "Sam Example",
      "status": "no_response",
      "meal_choice": null
    }
  ]
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is zola_track_rsvps. Example data.

• Record Zola RSVPs from phone calls and paper RSVP cards
• Track Zola thank-you notes and mark them sent
• Zola API and MCP server: every tool
• All use cases