Change Formstack notification email recipients

1. An admin opens the form and goes to Settings > Emails & Redirects, then to the Notification Email section.
2. Formstack sets up one Notification Email on every form, and the admin edits its recipients there or adds another one.
3. Forms that route by answer keep a separate Notification Email per route, set up with the Use Email Logic button at the bottom, so each of those emails is checked on its own.
4. After any change on the Emails & Actions page the admin clicks Save, because unsaved changes are lost, and can trigger a test email from the same section.
5. Formstack documents this one form at a time, so a change of owner means repeating it on every form.

In the Events folder, find every Formstack form that sends its notification email to sam@example.com. Replace him with dana@example.com, keep other recipients and leave forms that route by answer for me.

1. 01

   List the forms in scope

   Your agent reads the forms in the folder with list_forms and follows next_cursor to the end. It sees the forms your login can open: a user with restricted permissions sees only the folders and forms in their permissions, so run this as an admin for the whole account.

2. 02

   Read each notification email

   get_notification_emails returns every notification email on a form with its recipients, send option, message format and whether Email Logic is on. The agent keeps the forms where the old address appears and skips the rest.

3. 03

   Set routed emails aside

   A notification email with Email Logic goes to different people by answer. update_notification_recipients changes recipients only, not logic rules, so the agent lists these emails for you with the form name instead of rewriting them.

4. 04

   Swap the address

   update_notification_recipients replaces the old address with the new one and keeps the other recipients. Each change reaches a real inbox from the next submission, so it waits for your OK by default.

5. 05

   Read it back

   The agent reads each changed email again with get_notification_emails and reports the forms changed, skipped and left for you.

Forms in Events: 14
Sam replaced by Dana: 9
No Sam in the recipients: 4
Left for you, routed by answer: 1
- Volunteer signup (2 routes, Dana on neither)

curl -X PATCH https://cotlet.dev/api/v1/formstack/forms/5128834/notifications/30912774/recipients \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"recipients":["dana@example.com","events@example.com"]}'

{
  "form_id": "5128834",
  "notification_id": "30912774",
  "old_recipients": [
    "sam@example.com",
    "events@example.com"
  ],
  "recipients": [
    "dana@example.com",
    "events@example.com"
  ]
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the call is formstack_write → update_notification_recipients. Example data.

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