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Change Jotform notification recipients on many forms

A colleague leaves or changes role, and their address sits in the notification email of dozens of forms. Each form has to be opened in Form Builder, one by one.

Cotlet does it in your own Jotform account with list_forms, list_notification_emails and set_notification_recipients, called by your AI agent, an n8n workflow or a script.

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Hosted · nothing to install or maintain

Can Jotform do this on its own?

Jotform sets notification recipients per form in Form Builder, and its REST API changes form properties (checked 17 Oct 2026). A dedicated endpoint for notification emails is not documented in what we read, and the official MCP has no tool for it. Nothing finds every form that notifies one person and changes them together, which is the gap this job fills.

How you do it in Jotform today

  1. In Form Builder the user clicks Settings in the orange top bar and then Emails in the left menu.
  2. The user opens the Notification Email in the list of emails.
  3. On the Email tab the user edits the Recipients field and the CC and BCC fields.
  4. The user clicks Save Email.
  5. The user repeats this for every form, and a form with two notification emails needs it twice.

How to change Jotform notification recipients on many forms

Prompt

Our support lead changed. On every form whose notification email goes to maria@example.com, send it to dana@example.com instead, keep the CC, and list the forms you changed.
  1. 01

    List the forms

    list_forms returns your forms with their IDs, and the agent walks through all of them, not only the first page.

  2. 02

    Read each notification email

    list_notification_emails shows who receives each email on a form. The agent keeps only the emails that name the person you are replacing.

  3. 03

    Check the plan limit

    A free account has one Notification Email and one recipient per form. If the new list is longer than the plan allows, the agent reports the form instead of cutting recipients.

  4. 04

    Replace the address

    set_notification_recipients swaps the address and leaves CC, BCC, subject and body as they were. It asks for your OK on every form until you switch confirmation off.

  5. 05

    Report the result

    The agent lists the forms it changed, the old and new recipients, and the forms it skipped with the reason.

What you get back

Example data

Forms checked: 18
Changed 6: Event registration, Newsletter signup, Contact us, Job application, Refund request, Feedback
Skipped 1: Partner intake (maria@example.com is a CC, not a recipient)
Not affected: 11 forms.

Other ways to ask

  • Add dana@example.com as a CC on every Notification Email of the Contact us form and change nothing else.
  • List every form whose notification goes to an address outside example.com and change nothing.
  • Remove maria@example.com from CC and BCC on all forms.

What Jotform allows, and what to know first

  • A Notification Email is created automatically once a form has at least one field.
  • The Starter (free) plan allows one Notification Email and one recipient per form; paid plans allow up to 10 recipients in total on a Notification Email.
  • "Send Email Automatically" has two events, "When a Submission Is Received" and "When a Submission Is Edited", both on by default.
  • The Sender Name, Sender Email and Reply-To Email are set on the Advanced tab; a custom sender goes through Manage Sender Emails.

set_notification_recipients asks for your OK by default. To run it on a schedule without you, switch confirmation off for that tool in your dashboard.

Sources: Jotform Help: How to Set Up Email Notifications · Jotform API documentation · Jotform MCP server

Call set_notification_recipients from a script

curl

curl -X PUT https://cotlet.dev/api/v1/jotform/forms/242831904782058/notification-recipients \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"email_id":"1","recipients":["dana@example.com"],"cc":["team@example.com"]}'

Example response

{
  "form_id": "242831904782058",
  "email_id": "1",
  "recipients": [
    "dana@example.com"
  ],
  "cc": [
    "team@example.com"
  ],
  "bcc": []
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the call is jotform_write → set_notification_recipients. Example data.

Schedule it in n8n, Make, Zapier or cron

Jotform tools this automation uses

Cotlet Jotform tools used to change Jotform notification recipients on many forms
Tool Parameters
list_forms query, limit, cursor
list_notification_emails form_id
set_notification_recipients form_id, email_id, recipients, cc, bcc
All 10 Jotform tools with descriptions

Frequently asked questions

Is it safe to connect Jotform to Cotlet?

Yes. You sign in to Jotform yourself, in your own Cloud Browser in the EU, and we never save your password. Your agents only get Jotform once you enable it, every background request is listed, and the browser profile is stored encrypted with AES-256-GCM, the cipher 1Password uses for its vaults. The AI model never sees a login, posts and messages wait for your OK, and Disable for agents cuts access in one click. Independent scanners grade cotlet.dev A+ on Qualys SSL Labs, securityheaders.com and Mozilla Observatory; live results are on https://cotlet.dev/security.

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