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Property Finder automation · runs daily

Daily Property Finder new leads digest

Leads from Property Finder reach each agent separately, for example as calls or WhatsApp messages on the agent's own mobile number. The agency owner only sees the full picture by opening PF Expert and filtering lead by lead.

Cotlet does it in your own Property Finder account with list_agents and list_leads, called by your AI agent, an n8n workflow or a script.

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Hosted · nothing to install or maintain

Official options

Can Property Finder do this on its own?

PF Expert has a lead management view and the PF Expert App shows lead reporting on mobile (checked 12 Oct 2026). Lead events reach other software only through approved PFDN partners; a broker has no key or webhook of its own to send leads to a sheet, chat or CRM it chooses.

By hand

How you do it in Property Finder today

  1. Sign in to PF Expert as a Decision Maker or Admin, the roles allowed to manage leads for the whole agency.
  2. Open the unified lead management view in PF Expert and read through yesterday's leads one by one with their listing and agent.
  3. Copy the leads you need into the agency CRM or a sheet, since WhatsApp leads land on each agent's own number unless the agency set up one central number.
  4. Message each agent about leads that still look untouched, then repeat the next morning.

With an agent

How to daily Property Finder new leads digest

Prompt 

Every morning at 8, send me yesterday's Property Finder leads grouped by agent, with the listing each lead asked about.
  1. 01

    Pick up where the last run stopped

    The agent asks list_leads for leads received since the previous run, not since midnight, so a lead that arrived at 23:58 is neither lost nor counted twice. It pages through until the window is complete.

  2. 02

    Put names on agent IDs

    It reads list_agents once and turns each agent_id into a name. A lead whose agent has left the agency is listed under "unassigned" so it does not disappear.

  3. 03

    Group and sort for the manager

    Leads are grouped by agent and then by listing, oldest first, so the leads waiting longest are at the top of each block.

  4. 04

    Flag what needs a nudge

    Agents with several new leads on one listing, or a lead on a listing that has since been unpublished, get a short note, because both usually need a phone call rather than a reply.

  5. 05

    Deliver where you read it

    The digest goes to the place you name, such as an email, a Slack or WhatsApp group through n8n, or a new row per lead in a sheet. Contact details stay in systems you control.

What you get back

Example data 

Leads 11 Oct 08:00 to 12 Oct 08:00: 14 new
Sara Khan (6): Marina 2BR x3, JLT studio x2, Al Barsha villa x1
Omar Haddad (5): Business Bay 1BR x4, Reem 1BR x1
Nadia Rahman (2): Arabian Ranches 3BR x2
Unassigned (1): Downtown 1BR, agent left the agency on 30 Sep
Note: 4 leads on Business Bay 1BR for Omar since 18:00

Other ways to ask

  • Only my own leads, sent to WhatsApp at 7:30.
  • Add every new lead as a row in the "PF leads" Google Sheet each hour.
  • Weekly summary instead: leads per agent and per listing for the last 7 days.

Before you automate it

What Property Finder allows, and what to know first

  • Property Finder WhatsApp leads go to the mobile number set on each agent's user account in PF Expert, unless the agency centralises them on one agency number.
  • WhatsApp leads are activated for an agency through its Property Finder Account Manager, and the agency can run them alongside call tracking on phone leads.
  • Property Finder's SuperAgent badge expects WhatsApp leads answered within 2 hours and an overall response rate above 80 percent, reviewed every month.
  • In PF Expert the Agent role sees only its own leads, so a digest for the whole agency needs a Decision Maker or Admin login.

Every tool here only reads, so it can run daily from n8n, Make, Zapier or cron without waiting for your OK.

Sources: Property Finder Partner Hub: WhatsApp Leads · Property Finder Partner Hub: SuperAgent · Property Finder Partner Hub: PF Expert App · Property Finder Help: Your Onboarding Journey (roles and permissions)

REST

Call list_leads from a script

curl 

curl https://cotlet.dev/api/v1/property-finder/list_leads \
  -H "Authorization: Bearer $COTLET_API_KEY" \
  -H "Content-Type: application/json" \
  -d '{"since":"2026-10-11T08:00:00+04:00","limit":100}'

Example response 

{
  "leads": [
    {
      "lead_id": "ld_90f1",
      "name": "Jamie Hart",
      "phone": "+971500000000",
      "listing_id": "01JA7K3M9Q",
      "agent_id": "ag_3d91",
      "received_at": "2026-10-10T16:42:00+04:00"
    }
  ],
  "next_cursor": null
}

MCP: add https://cotlet.dev/mcp/v1 with the same key; the tool is property-finder_list_leads. Example data.

Schedule it in n8n, Make, Zapier or cron

Tools

Property Finder tools this automation uses

Cotlet Property Finder tools used to daily Property Finder new leads digest
Tool Parameters
list_agents none
list_leads since, listing_id, agent_id, limit, cursor
All 11 Property Finder tools with descriptions

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